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THURSDAY, June 16th, 2022

EXECUTIVE SESSION - 7:00 PM

PUBLIC SESSION - 7:45 PM

MEETING LOCATION

FIRE HEADQUARTERS

255 MAIN STREET

EASTCHESTER, NY 10709

MEETING AGENDA 

1. OPEN MEETING

2. SALUTE TO THE FLAG

3. EXECUTIVE SESSION

4. REPORTS

   1. TREASURER REPORT 

PAYMENT OF BILLS

RESOLUTION NO. 75, 2022

MOTION to pay the bills and vouchers as presented. The Board has been supplied with three sets of bills and one credit card bill for Board approval. Chief Tween has reviewed all prior to the meeting, except certiorari claims and those specifically marked as reviewed by the Treasurer. The Treasurer has requested the Board approve the following: 

Warrant 1- 5/26/22 - $328,892.80 // Warrant 2 -6/16/22 - $151,274.89

Warrant 3 - 6/16/22 - $227,197.67// Credit Card –6/18/22 - $3,202.04 //  Total $710,567.40

RESOLUTION NO. 76, 2022

Motion to make the recommended budget transfers for those GL accounts where the year-to-date 2022 expenditures have exceeded or are predicted to exceed the amount budgeted for the GL account, as follows:

2. CHIEF REPORT 

3. SECRETARY REPORT 

        -ELECTION ITEMS - FIRE DISTRICT ELECTION MANUAL/ NOMINATING FORM

RESOLUTION NO. 77, 2022

MOTION to adopt the Eastchester Fire District Election Manual and Nominating Petition.

5. PERSONNEL

6. MISCELLANEOUS BUSINESS

1. Workers’ Compensation Renewal - July 1

RESOLUTION NO. 78, 2022

Option 1

Motion to renew the Worker’s Compensation policy with PERMA for the period 7/1/2022 through 6/30/2023 at a cost of $249,574.00, which includes a 2% discount for paying in full prior to 7/1/2022.

OR

Option 2

Motion to renew the Worker’s Compensation policy with PERMA for the two-year period of 7/1/2022 through 6/30/2024, at the following cost:

Year 1- $245,009.00, which includes a 2% discount for paying in full prior to 7/1/2022

Year 2- Cost can range between $238,590.00 and $250,003.00 depending on the loss ratio in Year 1, and including the NYS Workers’ Compensation Assessment of $17,113, which is an estimate at this time.

For a total cost for the two-year period estimated to range between $483,599.20 and $499,012.20.

A short-rate penalty assumed to be 10% will apply to the total contribution if the Fire District terminates the agreement prior to 6/30/2024.

2. Retainer Agreement with Coughlin & Gerhart

RESOLUTION NO. 79, 2022

Motion to allow the Chairman to sign and execute an updated retainer agreement with our current legal counsel, Coughlin & Gerhart, LLP, which memorializes the current rates charged and services provided by Coughlin & Gerhart, LLP for 2022.

3. Vinco Change Orders

        RESOLUTION NO. 80, 2022

Motion for the Chief to execute the following change orders with Vinco Builders, LLC for the ongoing construction at the Chester Heights fire station, for a total not to exceed $76,412.95:

• Change Order #1 for the removal of coal shoot and garbage shed, in the amount of $22,842.55

• Change Order #2 for rock removal at the foundation to accommodate waterproofing, in the amount of $1,092.60

• Change Order #3 to reconnect circuits removed in the slab, for an amount not to exceed $48,237.50

• Change Order #4 for dewatering cost for excess water infiltration, in the amount of $4,240.30

4. Dell Computer Purchase - Treasurer

RESOLUTION NO. 81, 2022

Motion to authorize the Treasurer to purchase a Dell Latitude 5531 and related equipment for a total price of $2,031.16 as per the Dell Technologies quote dated June 10, 2022, which is based upon the pricing in the Dell Technologies NY State Umbrella contract #PM20820.

5. ESS Radio Maintenance Contract Proposal

6. Bronxville Firehouse - Election Location

7. Chester Heights Firehouse - Rep

7. LOCAL 916 COMMENTS

8. PUBLIC COMMENTS WELCOME

9. COMMISSIONERS COMMENTS

10. ADJOURNMENT